Topics

1. A Notes user sends a fax by composing a Memo form. In the To: field, he/she will address the recipient in the following format:

Recipient Name@Fax Number@ExtraFax

where Recipient Name is the name of the recipient and Fax Number is the actual number dial to reach the destination fax device.

2. User could address the message to both email users and fax recipients simultaneously.

3. In the fax body, user could type in a simple message or attach existing document(s) to the fax.

4. The fax will be routed through the Notes network to the Notes/Domino server where the fax server resides. It will ultimately be deposited to the ExtraFax.NSF database.

5. From that point on, the fax server will take over and continue with the necessary fax processing.

6. Attachments in an outgoing fax will be handled in one of the following ways:

• Native Application Printing - If native application printing is enabled, for example, user could attach a Word 97 document which will then be printed by MSOffice 97 application natively installed on the ExtraFax server. The printed image will then be appended to the Notes message and transmitted by ExtraFax to the destination recipients as well.
• Notes Import Filter - If native application printing is not enabled or failed, standard Lotus Notes import filters will be used to import the attachments into native Notes format. This document will then be rendered into a fax image for transmission. The fidelity would in general be worse than native application printing.

Print-to-Fax

To send a fax from other Windows application for example, send a Winword document, you could use the Print-to-fax driver that comes with ExtraFax. The quality of the resulting fax images will be better than importing the document into Native Notes format. With importing, an import filter is used to convert the document into Notes native format and there is a loss of formatting during the conversion process. This is also true if you attach a Winword document to your fax message and the Winword application is not installed on your ExtraFax server. In other words, if the native application is not installed or the native printing module is not enabled, ExtraFax will use the import filter to convert the attachments.

To retain the highest fidelity of fax images, it is recommended that you print the document to a virtual fax printer i.e. print-to-fax, and then mail the fax images to the fax server for transmission.

1. A Notes user print the document by choosing File -> Print. In the Printer field, select the Fax Printer. The Print-to-Fax driver renders the document contents at the user's desktop, and then invokes XTRAMAIL.EXE to send the document via mail to the ExtraFax for actual fax processing.

2. The XTRAMAIL.EXE program will prompt user for the necessary address information e.g. Send To, cc:, Subject and the like. The addressing scheme is the same as above.


Recipient Name@Fax Number@ExtraFax

3. Once user entered the address information and press 'Send' button, the XTRAMAIL.EXE program will then call the Notes services to deliver the mail.

4. Instead of sending one document for transmission at a time, user could print-to-fax multiple documents and 'save' the resulting TIFF images in a temporary directory. User could then group all these TIFF images into a single fax by 'attaching' these images into one document and mail the 'package' out for transmission.

5. The Notes Mail Router deposits the message to the ExtraFax.NSF where the fax server uses.

6. From that point on, the fax server will take over and continue with the necessary fax processing.

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